Becoming a member society

Requirements and procedures for professional societies (associations or groups) interested in becoming members in the World Council of Comparative Education Societies

Procedures for application and review of new societies proposals

The WCCES welcomes applications from professional societies (associations or groups) with a focus on comparative and international education to become members of the WCCES.

In order to apply for membership of WCCES, the main documents to be submitted to the Chair of the WCCES Admission and New Societies Committee are:

  1. Cover letter from the president of the professional society (association or group),
  2. Copy of the professional society’s constitution,
  3. Document outlining the required components necessary for membership in the professional society (see following pages), with an attached list of members and activities

The procedure for application and review:

  1. Expression of interest to the Chair of the Admission and New Societies Standing Committee by the representative of the proposed new WCCES member society.
  2. Follow up and correspondence between the Chair and the proposed new society's representative.
  3. Preparation of documents (see WCCES By-Laws 2004 excerpt, Section 2, included in this document, with additional clarifications).
  4. After the documents and materials have been reviewed and are deemed sufficient by the Admission and New Societies Standing Committee, the application is forwarded by the Chair of the Committee to the WCCES President, with a copy to the Secretary-General and the Treasurer for comment or clarification.
  5. The Secretary General arranges to have the application for admission placed on the agenda of the next formal meeting of the WCCES Executive Committee, including all documents.

Admission of membership to WCCES depends on the satisfactory compliance with the requirements and criteria for membership (see above) including focus, constitutional legality, and documentation of required components of the proposed new society. During the application and review procedures, the Chair of the Admission and New Societies can facilitate, by clarifying issues and answering questions from the representative of the proposed new society.

Excerpts from WCCES by-laws of the statutes

1. Legal Status (Article 1 of the Statutes)

1.1 The following definitions shall apply:

1.1.1 A society is a duly constituted association for the pursuit of comparative education which may draw its members from a region (geographical or linguistic), from a single country or from an area within a single country.

1.1.2 A group is a specialized section devoted to comparative education within an existing national society of professional educationists.

1.1.3 A society or group may draw its membership cross-nationally.

1.2 The WCCES is registered as a legal entity under Swiss law.

2. Membership (Article 3 of the Statues)

2.1 Admission to membership shall be reserved to associations or groups as defined in the Statutes whose constitutions and objectives are consistent with those of the WCCES.

2.2 Decision on admission to membership shall be made by the Executive Committee by a simple majority in the light of information supplied to it by the applicant association or group. This shall include:
a. a copy of the association's or group's constitution;
b. a list of members or other evidence of size of membership;
c. evidence of aims and range of activities.

2.3 Any society or group of comparative educators should be encouraged to join the WCCES so long as it satisfies the following:
i. A society or group is duly constituted to pursue comparative education. ii. It should agree to the objectives of the WCCES as described in the Statutes; these should include adherence to the ideals of the United Nations and of UNESCO.
iii. It should express its willingness to fulfill the obligations of a member society as specified in the Statutes, including its nomination of a representative and its payment of the membership dues to the WCCES.
iv. Its admissions to the WCCES should not infringe the interests of any existing members.

2.4 The admission of a society or group should be decided by due process specified in the Statutes and By-Laws.

2.5 An obligation of membership is to pay dues annually. The dues structure shall be as follows:

Societies with over 600 members shall pay annual dues of US$400, societies with 301-600 members shall pay US$300, societies with 101-300 members shall pay US$200, and societies with 100 or fewer members shall pay US$100. Each society is obligated to submit annually a complete current membership list for purposes of distributing information, and determining dues, and ensuring privileges to which constituent societies and their members are entitled. In addition to dues, constituent societies may, and are encouraged to, arrange for endowments and special legacies to the treasury from individuals.

Societies having difficulty paying monetary dues may negotiate in-kind payments with the Secretary-General. A society wishing to make an in-kind payment must submit a formal proposal specifying the nature and amount of and period to be covered by such payment. Negotiated arrangements for making in-kind payments must be approved by the Executive Committee.

2.6 Any constituent society with dues in arrears for three consecutive years will have its World Council membership suspended until arrears have been paid. Societies whose membership has been suspended may attend but not vote in Executive Committee meetings. Societies suspended for three years shall have their membership revoked. The Secretary-General shall give proper advance warning and notification of membership suspension or revocation of membership.

2.7 Individuals who are members of constituent societies, including those whose membership in the World Council has been suspended, shall enjoy certain privileges, including discounted fees at World Congresses. Individuals in societies whose constituent membership has been revoked shall not be entitled to such privileges.

Clarifications of the requirements for applications

1. The new society must have a formal constitution that has been adopted by its members and must have office bearers, including a President or equivalent, who can represent the society at meetings of WCCES, and Secretary/Treasurer (one or two people). The Constitution will indicate the name of the society, mission statement, broad aims, objectives, number of office bearers, and membership requirements. Beyond these required components, the new society might have additional clauses and stipulations to suit its own situation. Each society has the right to choose how it runs its own business (refer to By-Laws Section 2.2 a).

2. The society must present a current list of members who are "paying" members. While there is currently no stipulated minimum number of members, applications need to demonstrate a reasonable membership sufficient to support a serious application. A list of at least 20 or more members would be highly desirable. At the time of receiving a submission, the WCCES Executive Committee will take the membership list into consideration in terms of the strength of the application (refer to By-Laws Section 2.2 b).

3. The new society must have met at least once and held at least one main activity (such as a conference or a seminar) in its name, and must have evidence of planned future events (refer to By-Laws Section 2.2 c).

4. The new society must be able to demonstrate (e.g., member interests, actual or proposed conference themes) that its field is comparative and international education. Some societies are sub-sets of larger pedagogical societies or are related to other, connected fields of endeavor (refer to By-Laws Section 2.3 i).

5. The new society must indicate its geographical scope (e.g., national, regional) or linguistic focus (e.g., francophone) in relation to comparative and international education (refer to By-Laws Sections 1.1 and 2.3 i).